WLCU | British Columbia Council

Lebanese Canadian Society (LCS) Bylaws (Until 2013)

A  - CONSTITUTION:

 1- The name of the Society is the LEBANESE CANADIAN SOCIETY OF BRITISH COLUMBIA.

 2- The objective of the Society is as follows:

a)      To establish ties of loyalty and mutual respect between its members and the people of Canada, and to contribute to the development and progress of this country.

b)      To provide the opportunity for members to gather in fellowship together, primarily on a social basis.

c)      To strengthen the ties between its members and people of Lebanon.

d)      To encourage the participation of its members in social, economic, and commercial relationship between Canada and Lebanon.

e)      To foster the Lebanese cultural heritage among its members and British Columbia.

f)        To welcome and when deemed necessary to render assistance in establishing the residency of Lebanese immigrants in British Columbia.

g)      To create and foster a spirit of understanding among the members of the Society.

h)      To promote the principles of good government and good citizenship.

i)        To take an active interest in the civic, cultural, social, and moral welfare of the community.

j)        To unite the Society members in bands of friendship and mutual understanding.

k)      To provide a forum for the open discussion of any matters of public interest; provided however, that partisan politics and sectarian religion shall not be debated by society members.

l)        To encourage Society members to serve their community without personal financial rewards and to encourage efficiency and promote high ethical standards in commerce, industry, profession, public works, and private endeavors.

3- The operations of the Society are to be chiefly carried on in the Greater Vancouver Region.

4- Multiculturalism - As proud Canadians, we support multiculturalism in Canada and the two official languages (English and French).

 5- Affiliation to The World Lebanese Cultural Union (W.L.C.U.) – The Lebanese Canadian Community of British Columbia is an integral part of the Lebanese Diaspora. The Lebanese Canadian Society of British Columbia is a vital association within the W.L.C.U. and should remain active. As such, we share the vision of people from Lebanese background around the globe.

B - BY-LAWS OF THE LEBANESE CANADIAN SOCIETY OF BRITISH  COLUMBIA:

1- Wherever the expression “SOCIETY” occurs in these By-Laws, it shall be deemed to mean “LEBANESE CANADIAN SOCIETY OF BRITISH COLUMBIA”.

2- The Society shall consist of:

  • Honorary Members
  • Active Members
  • Associate Members

Such other classes of members as the Directors may from time to time decide.

3- An Honorary Member will be granted only to a person who have performed and outstanding service to the community or Society. He/She shall be one who, for signal services to the Society, has been nominated by the Directors and approved by the Society. He/She shall be entitled to all the privileges and benefits of the membership in the Society and shall not be called upon to pay any dues. He/She shall not have any voting privileges at any Society meetings.

4- Active members shall be Lebanese, persons of Lebanese origin and / or descent, and others related to them by marriage or adoption, and shall be entitled to all privileges and benefits of the membership.

5- Only those as indicated in Article 4 above, shall have the right to vote in the Society on any or all matters.

6- Members shall consist of persons other than those qualifying as Active Members and shall have privileges and benefits of the Society other than voting.

7- Charter Members of the Society shall consist of those who have joined prior to January 1, 1969.

8- As of January 1, 1969, application for membership shall be accompanied be an entrance fee equal to the amount of one year’s dues as recommended by the Executive Committee and accepted by the Society at the Annual General Meeting.

9- Annual dues shall be an amount recommended by the Executive Committee from time to time and accepted by the Society at the Annual General Meeting.

10- The membership fee will be based on a calendar year, which ends on December 31. If payment is not received by March of the following year, a member will lose his/her membership with the Society. Full membership payment received at any time during any calendar year will expire on December 31. Partial payments will not be allowed.

11- The Membership Committee shall submit applications for membership to the Executive Committee at their regular meetings

12- A member in good standing may bring charges against any member of the Society whom they deem not worthy to be a member, by bringing charges to the Executive Committee who will notify the member being charged (by mail) to attend a special Executive Committee meeting for a hearing. In the event the committee decides the charges are valid and the member in question is expelled from the Society, then an extraordinary resolution to this effect would be brought before the next General meeting for discussion and vote. A ¾ majority is required before expulsion action can be taken.

13- As for any member of the Executive Committee and / or Board of Directors, if they miss three consecutive general meetings, they are automatically expelled from office.

14- Any Board Member who misses three consecutive meetings (without valid reason accepted from the board) throughout the year will be dismissed. Subsequently, Board Members will nominate people for that position where the president will make the final decision

15- Any Board Member who misses three consecutive meetings will be asked to present an acceptable excuse to the Board. If not accepted by the Board,  he / she will be dismissed.

16- An individual membership has only one vote, and one membership card.

17- Family membership has only two votes, and two membership cards.

18- Any person wishing to join the Society shall be sponsored by two members of the Society who are in good standing.

19- Elections:

a)      A nominating committee will be formed by the Executive Committee (from members who are not running for office in the election).

  1. Letters will be sent to all members advising them of the upcoming election.
  2. Letters will have a candidacy form attached. If interested, candidacy forms are to be submitted to the chair person of the nominating committee two weeks prior to election meeting.
  3. Approval of nominees will take place at the General Meeting. There will be no nominations from the floor.

b)      The following Officers of the Society shall be elected each year:

President: Must be in good standing for a minimum of three consecutive years and serve one term in any capacity as a Board Member.

Past President: Current President will automatically become the Past President when his/her term is completed and will have full voting power.

Vice president: Must be in good standing for three consecutive years and serve one term on the Board of Directors.

Secretary: Must be in good standing for three consecutive years and serve one term on the Board of Directors.

Treasurer: Must be in good standing for three consecutive years and serve one term in the Board of Directors.

The Board of Directors: Must be in good standing for three consecutive years. Two directors are elected to serve a one year term, and two directors are elected to serve a two year term in the Board of Directors.

    

20- The president shall appoint the Chairperson of all committees.

21- All directors and other officers will perform all their duties without remuneration.

 

Duties of the Executive Committee Members and Board of Directors

22- The duties of the president shall be as follows:

a)      To preside at all of the meetings

b)      To call all meetings to order at the appointed time

c)      To announce business before the assembly in its proper order

d)      To state and put to a vote all motions that is properly brought before the assembly.

e)      To preserve order and proper behavior

f)        To decide all questions of order

g)      Whenever a vote by the chair would affect the result or when the assembly is voting by ballot, the chair may vote also.

h)      When someone stands to speak and addresses you as president (chair) (Mr. Or Madam Chair person), respond by stating the person’s name if known, or by nodding to acknowledge the person.

i)        Do not interrupt a speaker as long as the person is in order, but rather listen to the speech (which would be addressed to the chair and not the assembly).

j)        Be careful not to appear to take sides while conducting a meeting, but you may call another member to take the chair while you address the meeting.

k)      Do not leave the chair while routinely speaking on a motion or a matter of order etc…

 23- The duties of the Vice President shall be to assist in the discharging of the duties of the president. The vice president will take the chair in the absence of the president.

 24- The duties of the Secretary shall be as follows:

a)      Keep the records (minutes) of the proceedings of each meeting. The records do not have to be detailed. All that is required is a note form of the main points. However, the secretary must ensure that each resolution and motion adopted at any meeting is recorded in the minutes.

b)      The secretary must ensure that the minutes for a meeting is typed and presented to the Board of Directors for approval during the next scheduled meeting.

c)      The secretary must keep a copy of minutes for each meeting and must never use the information personally to make any criticism or any favorable remarks about what was said or done in a meeting.

d)      At the end of the secretary’s term, he / she shall give up to the successor all books, papers, or anything else belonging to Society.

e)      The secretary shall ensure that the permanent file of the Lebanese Canadian Society of British Columbia remains updated on a routine basis. Such file will include the following:

All minutes

  • Copies of all financial statements
  • Copy of annual reports filed with the Ministry of Finance of British Columbia
  • Bank account numbers
  • Incorporation documentation
  • Signing authorities
  • Copy of updated membership list
  • Copy of membership receipts
  • Club license/Permit

f)        To you and through you, all communications to the Society shall come. You are therefore, requested to give your most careful attention to all communications received by you and to see that they are brought before the meeting in proper order. You are also to be careful in all your correspondence of a grave nature. You shall keep a copy for reference for the benefit of the Society. The seal of the Society will be in your keeping and you will be responsible by the Society for its safekeeping. You shall not at any time hand it over to any one unless through sickness or because of anything else over which you have no control, except it be to the president.

 25- The duties of the Treasurer shall be as follows:

a)      Keep a complete and accurate record of all monies received by you.

b)      Keep an itemized record of all money paid out and for what purpose.

c)      All monies received by you should be promptly deposited in the bank.

d)      All bills should be paid promptly and a record of each check be recorded.

e)      Be prepared at all times to give an account of all monies and bills in your keeping.

f)        Prepare year end financial statements.

g)      Be prepared to turn over the Society’s books for audit at any point in time.

h)      At the end of your term, all monies, bills, papers, and financial statement shall be turned over to your successor.

26- The duties of the Directors shall be to act as an Advisory Board to the Executive Committee.

27- The power and duties of the Executive and Board of Directors will be in the management, direction, and administration of the business and finances, and to set the policies of the Society. They shall also have the power to make house rules and regulations governing the Society, provided they are consistent with the By-Laws.

28- No document shall be executed by or on behalf of the Society except by the authority of the Executive and the Board of Directors.

29- The execution of all documents and the signing of all cheques in connection with the administration of the Society shall be done be any two of the President, Secretary, or Treasurer.

30- Meetings of the Society are as follows:

a)      Annual General Meeting will be held in the month of March of each year and every year and other General meetings will be held at the request of the Executive Committee on two weeks notice. Said notice to be made by phone or mail.

b)      The Executives and Directors shall meet from time to time at the call of the President when required. A quorum shall consist of 2/3 of the Board Members.

c)      General meetings shall be held in March, May, September, November, and January of each year. A quorum for General meetings shall consist of twenty three members. Notice of General meeting is to be made by mail, at least two weeks prior to the meeting date.

31- In the event when the Society, at any time, desires or chooses to borrow funds for Society purposes, it will require an extraordinary resolution to be passed by a 75% majority of good standing members on the membership list at the General meeting.

32- In the event the Society wants to spend funds for Society purposes, it will be able to spend 10% of the bank balance to a maximum of $10,000.00 Canadian for any event. In the event that the expenditure exceeds 10% of the bank balance or the maximum of $10,000.00 Canadian, this expenditure will require an extraordinary resolution to be passed by a 75% majority of good standing members on the membership list at the General meeting.

33- Once a year, a general audit is to be made by the finance Committee of the society.

34- In the event when the Society chooses to adopt a common seal, it will be held in custody by the secretary.

35- All books and records of the Society may be inspected by any member, upon two weeks’ of notice to either the secretary or treasurer as the case may be.

36- A seventy five percent General Membership vote is required to amend any of these By-Laws by extraordinary resolution.